Terms & Conditions
Terms & Conditions
Last updated: 13th August 2025.
Welcome to Mind Body Rhythm. By accessing or using this website, booking services, or purchasing programs, you agree to the following Terms & Conditions. Please read them carefully.
1. About Mind Body Rhythm - Mind Body Rhythm is owned and operated by Sarah Hexter – Certified Neuroscience & Nervous System Coach, Movement Instructor, and Founder of Mind Body Rhythm. Services include: Self-study courses and programs (via Thinkific), group coaching programs, 1:1 coaching sessions, workplace workshops, and ongoing organisational support.
2. Who My Services Are For - My coaching and programs are designed for personal and professional development. They are not a substitute for medical advice, diagnosis, or treatment. If you are currently under the care of a medical or mental health professional, please consult them before making significant changes to your lifestyle, movement, or wellbeing practices.
3. Booking & Payments - Self-study programs: Due to the instant access nature of digital content, payment is required in full before access to the programs. Group & 1:1 coaching: Payment is required in full before access to the programs, unless otherwise agreed in writing (for example, payment plans agreed in writing prior to commencement of programs). Workshops: A 50% deposit is required to secure your date. Balance payments will be invoiced and due no later than 14 days from the invoice date. Bookings for 1:1 sessions and workplace services are confirmed upon receipt of payment or signed agreement. Prices are subject to change but will be confirmed at the time of booking.
4. Cancellations & Refunds - Self-study programs and group coaching: Due to the instant access nature of digital content, no refunds are offered once access has been granted. 1:1 sessions: Cancellations with at least 48 hours’ notice can be rescheduled at no extra charge. Cancellations with less than 48 hours’ notice may be charged in full. Workplace workshops: A 50% deposit is required to secure your date. Deposits are non-refundable if cancelled within 14 days of the workshop date.
Once a program has started, all agreed instalments remain payable in full, even if you choose to discontinue partway through.
5. Your Responsibility - By participating in my services, you accept full responsibility for your own wellbeing and acknowledge that results vary for each individual or team. You agree to follow safety instructions for any movement practices provided.
6. Intellectual Property - All content, materials, and resources shared in my programs, sessions, or workshops remain the intellectual property of Mind Body Rhythm and may not be reproduced, shared, or sold without written permission.
7. Confidentiality - I respect your privacy. Any personal information shared in coaching sessions or workshops is kept confidential, except where disclosure is required by law.
8. Governing Law - These Terms & Conditions are governed by the laws of England and Wales.
Questions - If you have any questions about these Terms & Conditions, please contact me at: hello.mindbodyrhythm@gmail,com
A legal disclaimer
The explanations and information provided on this page are only general and high-level explanations and information on how to write your own document of Terms & Conditions. You should not rely on this article as legal advice or as recommendations regarding what you should actually do, because we cannot know in advance what are the specific terms you wish to establish between your business and your customers and visitors. We recommend that you seek legal advice to help you understand and to assist you in the creation of your own Terms & Conditions.
Terms & Conditions - the basics
Having said that, Terms and Conditions (“T&C”) are a set of legally binding terms defined by you, as the owner of this website. The T&C set forth the legal boundaries governing the activities of the website visitors, or your customers, while they visit or engage with this website. The T&C are meant to establish the legal relationship between the site visitors and you as the website owner.
T&C should be defined according to the specific needs and nature of each website. For example, a website offering products to customers in e-commerce transactions requires T&C that are different from the T&C of a website only providing information (like a blog, a landing page, and so on).
T&C provide you as the website owner the ability to protect yourself from potential legal exposure, but this may differ from jurisdiction to jurisdiction, so make sure to receive local legal advice if you are trying to protect yourself from legal exposure.
What to include in the T&C document
Generally speaking, T&C often address these types of issues: Who is allowed to use the website; the possible payment methods; a declaration that the website owner may change his or her offering in the future; the types of warranties the website owner gives his or her customers; a reference to issues of intellectual property or copyrights, where relevant; the website owner’s right to suspend or cancel a member’s account; and much, much more.
To learn more about this, check out our article “Creating a Terms and Conditions Policy”.