Privacy Policy
Last updated: 13th August 2025
I value your trust and respect your privacy. This policy explains how I collect, use, and protect your personal information when you visit my website, sign up for my programs, or contact me.
1. Who I Am - This site is operated by Sarah Hexter, trading as Mind Body Rhythm. You can contact me at:hello.mindbodyrhythm@gmail.com
2. What Information I Collect - I may collect the following information from you: Your name and contact details (email address, phone number). Any information you choose to share when filling out a form, booking a service, or emailing me. Payment details (processed securely via trusted third-party providers such as Thinkific, Stripe, or PayPal – I do not store your payment card details). Website usage data (collected through cookies – see Section 7)
3. How I Use Your Information - I use your information to: Provide the services you’ve requested (self-study programs, coaching, workshops, etc.) Respond to your messages and enquiries. Process payments and send booking confirmations. Share relevant updates, resources, or offers (only if you’ve opted in to receive them). Improve my services and website experience.
4. Legal Basis for Processing - I process your personal data based on: Your consent (e.g., when you sign up for my email list). A contract with you (e.g., when you book a service)/ My legitimate interest in running and improving my business/
5. Sharing Your Information - I never sell or rent your personal information. I may share your data with trusted third parties only when necessary to deliver my services – for example: Payment processors (e.g., Stripe, PayPal). Course hosting platforms (e.g., Thinkific. )Email service providers (e.g., Mail Chimp. )All such providers are required to keep your information secure and use it only for the agreed purpose.
6. How I Protect Your Information - I take appropriate technical and organisational measures to protect your data against loss, misuse, and unauthorised access.
7. Cookies & Tracking - My website uses cookies (small files stored on your device) to improve your browsing experience and analyse site performance. You can control or disable cookies through your browser settings.
8. How Long I Keep Your Information - I keep your personal information only for as long as necessary to fulfil the purposes outlined in this policy or as required by law.
9. Your Rights - You have the right to: Access the personal information I hold about you. Request corrections or updates to your information. Withdraw your consent to marketing communications at any time. Request deletion of your personal data (unless I’m required to keep it for legal reasons). To exercise these rights, please contact me at hello.mindbodyrhythm@gmail.com
10. Changes to This Policy - I may update this policy from time to time. Any changes will be posted on this page with an updated date.
Contact - If you have any questions about this Privacy Policy or how your data is handled, please email me at: hello.mindbodyrhythm@gmail.com
A legal disclaimer
The explanations and information provided on this page are only general and high-level explanations and information on how to write your own document of a Privacy Policy. You should not rely on this article as legal advice or as recommendations regarding what you should actually do, because we cannot know in advance what are the specific privacy policies you wish to establish between your business and your customers and visitors. We recommend that you seek legal advice to help you understand and to assist you in the creation of your own Privacy Policy.
Privacy Policy - the basics
Having said that, a privacy policy is a statement that discloses some or all of the ways a website collects, uses, discloses, processes, and manages the data of its visitors and customers. It usually also includes a statement regarding the website’s commitment to protecting its visitors’ or customers’ privacy, and an explanation about the different mechanisms the website is implementing in order to protect privacy.
Different jurisdictions have different legal obligations of what must be included in a Privacy Policy. You are responsible to make sure you are following the relevant legislation to your activities and location.
What to include in the Privacy Policy
Generally speaking, a Privacy Policy often addresses these types of issues: the types of information the website is collecting and the manner in which it collects the data; an explanation about why is the website collecting these types of information; what are the website’s practices on sharing the information with third parties; ways in which your visitors and customers can exercise their rights according to the relevant privacy legislation; the specific practices regarding minors’ data collection; and much, much more.
To learn more about this, check out our article “Creating a Privacy Policy”.